AI Chatbots Are Everywhere—Here’s How to Use Them Like a Pro
You’ve probably noticed the new AI search bars popping up in Meta’s apps, like Facebook and Instagram. Soon, nearly every platform you use will have some form of chatbot integration—and yes, even Google is paying attention.
If you haven’t experimented with AI yet, now’s the time. These tools can save you hours of work, help you make decisions, and even defuse tense situations. Below are some practical ways to put them to use.
1. Save Time on Complex Tasks
Instead of spending 30 minutes crunching numbers, let AI do the heavy lifting. Recently, I uploaded a commercial property’s rent roll, profit and loss statement, and local comps to ChatGPT. In 30 seconds, it analyzed the data and told me whether it was a good investment—complete with calculations I could verify.
Try this:
- “Analyze these financial documents and tell me if this rental property is a smart investment.”
- “Break down how you reached that conclusion.”
2. Beat Decision Fatigue
Too many choices can be exhausting. AI can cut through the noise and suggest options tailored to your needs.
Examples:
- “I’m hosting three friends for dinner—one vegetarian, one with a peanut allergy. What’s a good menu?”
- *“My family wants a vacation spot within a 5-hour flight from Houston. Last year, they hated Florida’s warm water. Any suggestions?”*
3. Tackle Complicated Projects
Need to draft an employee handbook, plan a presentation, or outline a business strategy? AI can generate a solid starting point.
Important note: Never use AI for legal documents or high-stakes decisions—always consult a professional. But for brainstorming? Absolutely.
Try this:
- “Create an outline for a new employee onboarding guide.”
- *“Suggest a structure for a 30-minute team training session.”*
4. Get an Unbiased Second Opinion
Stuck in an argument with a roommate, partner, or coworker? Before firing off a heated message, ask AI for diplomatic phrasing.
Example:
- “My roommate leaves dirty dishes for days, attracting bugs. How can I address this without starting a fight?”
5. Analyze Data in Seconds
AI excels at spotting patterns in large amounts of information.
Try these prompts:
- *“Summarize the key points of this 20-page legal document.”*
- “Categorize these customer reviews by sentiment (positive, neutral, negative).”
6. Find the Right Words
Struggling to describe what you want? AI can help you articulate it.
Example:
- Paste links to websites you like and ask: “What design elements do these sites have in common? Describe them in simple terms.”
7. Automate Boring Tasks
Let AI handle mundane work, like drafting emails.
Weak prompt: “Write an out-of-office reply.”
Better prompt: “Draft a professional out-of-office message saying I’m on vacation until Monday and will respond by Wednesday.”
8. Brainstorm Activities
Planning a trip? AI can suggest itineraries based on your preferences.
Example:
- *“I’m visiting San Diego with my 11-year-old twins. Suggest outdoor activities that are fun and budget-friendly. They’re picky eaters.”*